Citation Support:
Program Inquiries:
Hours of Operation:
Monday - Friday
9:00 AM - 6:30 PM EST
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Citation Support:
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Program Inquiries:
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Hours of Operation:
Monday – Friday
9:00 AM – 6:30 PM EST
Office Manager, Allentown PA

Job Title:  Office Manager 

Location:  Allentown PA 

Working Hours:  8:00 am -5:00 pm ET 

 

Who We Are: 

Our mission is to create a culture of responsibility and awareness on the road. We are devoted to making the journey to and from school safer.  We develop partnerships, deploy Safety Tech and manage the entire program.  We have equipped thousands of buses across North America with our innovative technology and we continue to educate tens of thousands of drivers a month on safety.  BusPatrol America cares about student safety. We educate motorists every day by helping to enforce the law and work with school officials to improve safety.  

The Opportunity: 

You will be at the forefront of driving operational excellence in our regional center at Allentown PA. This is a great opportunity for someone who is energized by maintaining momentum on day-to-day processes while also working on multiple short- and long-term projects. 

What we need you to do: 

  • Manage BusPatrol’s Allentown office; oversee maintenance, ordering, repairs and control of furniture, delivery equipment and other supplies and shared spaces.  Support workstation allocation and office moves. 
  • Work closely with building Tenant Coordinator regarding parking facilities, maintenance requests and visitor control  
  • Potentially manage more junior staff 
  • Maintain security protocols including issuance and revocation of building and suite access cards, report camera outages or equipment failures, and report security incidents to appropriate management and internal partners 
  • Open and close the office daily and manage outgoing mail and deliveries 
  • Interface with HR around new employee on-boarding, including orienting new employees in the facility 
  • Ensure contracted services are completed as expected and report any issues to management, coordinate with vendors and contractors as needed 
  • Communicate important office updates, access changes and onsite requirements to employees onsite and remote management teams 
  • Coordinate safe return, take employee and visitor temperatures, and ensure general health and safety standards are met 
  • Ensure emergency safety protocols for office are metincluding fire and emergency evacuation safety drills and plan reviews as needed 
  • General clericalcorrespondence, and receptionist duties 
  • This role will require some level of physical effort as well as other responsibilities as needed 

What you bring: 

  • 5-7 years of experience in office management 
  • High School diploma requiredBachelor's degree is preferred 
  • Office management of facilities with over 50 employees at various levels of seniority up to and including leadership 
  • An affinity for process improvement, automation and making work easier 
  • Good command of MS Office Suite, especially Excel 
  • Good communication skills 
  • Independent and a self-starter 
  • Strong organizational skills and the ability to prioritize objectives 
  • Positivity, enthusiasm, exceptional customer service skills and a thirst for learning 
  • The ability to understand confidentiality of information 
  • Team leadership orientation and willingness mentor and guide junior staff 
  • Ability to support executive leadership 

What we offer: 

  • An opportunity to help build a company dedicated to children’s safety 
  • The chance to join an innovative and dedicated team, focused on leading edge technology 
  • The opportunity to work and learn from a talented People team 
  • Exposure to all facets of Human Resources and the opportunity to take on projects as we continue to grow  
  • Competitive salary and benefits package  

We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children’s safety.  This is an important role for us and a great opportunity for the right candidate.  Our environment is inclusive, diverse, ignited, built on integrity and deeply committed.  Come and help us keep our children safe. 

#L1 - BH1

 

 

 

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